Utah Watercolor Society
2025 Small Works Exhibition Jan 2-Mar 5 2025

Covey Center for the Arts - Provo, Utah

2023 Best of Show: Orange Umbrella by Cindy Hepworth

PROSPECTUS

PLEASE READ CAREFULLY. Keep this prospectus for information needed at a later time. Please follow instructions carefully. No images or entries will be accepted after December 20. An entry cannot be accepted if entry details, digital images, and fees are not received by the deadline for entries. No entry fees will be refunded.
 
 

KEY DETAILS:

• Deadline for entries: December 20 at 3:00 pm.
• Exhibition dates: January 3–March 5, 2025
• Exhibition venue: Covey Center for the Arts, Provo, Utah, 10:00 am to 6:00 pm, seven days a week
• Original work only, completed within last three years. (December 1, 2021). Water media on paper.
• All entries must be 144 square inches or less, including frame. Entries must be framed.
• $12 per entry (up to 2) for UWS members. No refunds once payment is received
• Work must be for sale. (25% commission deducted from all sales)

Calendar of Events

December 4	Online Registration opens
December 20	Online registration closes-final deadline!
December 15	Last day for UWS Members to request image sizing assistance
December 20	Entry deadline by 12:00 pm (midnight) including entry details, payment, and digital image
December 28	Accepted paintings notification via email
January 2	Deliver paintings to Covey Center for the Arts, 10 am – 3 pm
January 3	UWS Reception, 6:00 - 9:00 pm, Covey Center for the Arts
March 5	Last day of exhibit
March 5	Pick up paintings Wednesday, 10 am–3 pm, Covey Center for the Arts

  Exhibition Venue

Covey Center for the Arts
425 West Center Street, Provo, Utah 84601
10:00 am to 6:00 pm, Monday–Friday

Entry Details

For this exhibition, the Utah Watercolor Society (UWS) will be using an online jurying system to manage the exhibition.
Personal information input, entry fee payment, image upload, juror’s selection, and artist notification will all occur within
the web application provided by ArtCall.

Please pay attention to the prospectus to prevent your paintings from being disqualified.

· Each artist may submit up to two (2) entries. Open to all UWS members.
· Entry fees: UWS members - $12 per entry.
       o Contact the Exhibition Coordinator: vonhaiderthal@gmail.com if you have any questions.
· No refunds once payment is received.
· All entries must be online. Entry website. ArtCall Login. During online entry, submit painting title, medium, size, price, and image for each entry. Artists may also submit a biography and an artist            statement, as an option. See entry instructions below.
· At least 80 paintings will hang. Some submissions may be juried out. Jurying for entry will take place online. At
  least one entry (meeting the qualifications) from each submitting artist will be accepted. Jurying for awards will be
  completed after the works are delivered to the gallery venue.

Terms and Conditions for Entry

All terms and conditions for entry in this exhibition are required. UWS Exhibition Committee reserves the right to refuse any work for unacceptable quality, improper presentation, damage caused by shipment or for non-compliance of these terms and conditions. Any work, once selected by the juror, later found to be not in compliance with any term or condition, will be disqualified from exhibiting. The juror’s decision is final. The UWS Exhibition Committee’s determinations and decisions are final.

• Open to UWS members. Participants are limited to a total of two (2) entries. No refunds once payment is received.
• All works must be original. No copies or likenesses of another artist’s work or works created under instruction. Use of copyrighted sources is prohibited.
• All works must have been completed within the last three years.
• All works must be rendered in water media. Artists are encouraged to paint on watercolor paper or canvas, clay board, or other experimental surfaces. Work may be varnished or glazed for surface protection.
  • No water-based oils or alcohol inks permitted.
  • A work that is primarily collage must use water media paper painted by the artist. An entry that is mixed media/collage must use at least 80% water-based media in conjunction with other media, such as pastel, ink, crayon, printed collage papers, and found papers. These "other media" may not be the dominant element. No work with 3-dimensional found objects or digital art will be accepted.
  • Acceptable water media includes: transparent watercolor, gouache, water soluble ink, acrylic, casein, and egg tempera.
  • Any questions on acceptable media should be discussed with the Exhibition Coordinator prior to entry submission. Contact information is at the end of this prospectus.

• Framed image may be no larger than 144 square inches including frame. To determine eligible size, multiply height by width of outside edges of frame.
  • Eligible: A 5”x7” painting in a 8”x10” mat (frame opening), will likely be in a frame measuring 10”x12” outer dimensions = 120 square inches.
  • Eligible: An 8”x10” painting, framed without a mat in an 8”x10” frame opening, will likely be in a frame measuring 10” x 12” outer dimensions = 120 square inches.
  • Not eligible: An 8”x10” image in a 11”x14” mat (frame opening), will likely be in a frame measuring 13”x16” outer dimensions = 208 square inches (too large).

• Framing Style Requirements
  • All paintings must be framed and ready to hang with wire supports.
  • Gallery-wrap presentations as well as traditionally framed water media is acceptable.
  • Glass, Plexiglas and/or mat are acceptable but not required. Paintings presented without Glass or Plexiglas must have a protective coating or varnish applied.
  • Paintings may be floated on a mat or matted in the traditional way, but mats are not required.
  • Stable and professional backing material required.

• Artists are responsible for delivery and pickup of selected work to and from the exhibition venue. See “Calendar of Events,” above, for artwork delivery and pickup dates.
  • Artists not able to retrieve paintings on specified dates must make arrangements for someone else to pick
    up the work. Please do not call exhibition coordinator for this service.

• Works juried for this exhibition must be delivered for the exhibition dates and remain for the duration of the show.
  • Artists may not substitute another work for the entry, nor withdraw the work once the exhibit is hung. Artists whose work is selected and then not delivered at the designated delivery date to the exhibition venue is considered withdrawn.
  • Artists who do withdraw work from exhibition will be denied entry in future UWS Small Works exhibitions for two years.
  • By entering this exhibition, you grant permission to use your artwork’s image in event publicity and
    advertising.

•  All artwork must be for sale. A commission of 25% will be deducted from all sales.
     o No changes in price or other entry details can be made after the submission deadline. By entering this
        show, the artist enters into a contract with the gallery, which will be the acting agent for the sale of his/her
        artwork.
     o All pieces must have a label on the back with Artist’s first and last name, title of the painting, telephone
        number and email address, and price.

Artists who sell paintings will need to complete a W9 form for the gallery. The form can be downloaded from the resources page of the UWS website, utahwatercolor.org, or here: https://www.irs.gov/pub/irs-pdf

Directions for Online Entry

Online entry is through Art Call. If you haven’t used it before, or would like a refresher, here is a link to the
ArtCall illustrated instructions: How to ArtCall

Step 1: Image Capture.

Before beginning registration, you will need a high quality digital image for each painting.
     · Do not include mat or frame in your submitted image.
     · Set your digital camera or personal device to a high-quality setting to take the photo. If using a newer
       model personal device or cell phone, recommend transferring a LARGE image to a computer for
       adjustment, as overall image size cannot exceed 4MB.
     · Open, level, crop and adjust your image as appropriate. You may need to adjust the longest side of
       your image to between 1920 pixels (smallest) and 4600px (largest).
     · Save your image(s) for later retrieval.
     · Image sizing assistance is available before December 15, 2024.

Step 2: Create User Account.
To create your unique user account, go to Log in to ArtCall
      · Select “Register” in the upper right of your screen.
      · All entrants must have a valid email address to enter.
      · Fill in all appropriate fields; then create your user account.
      · You may optionally add a short biography statement in your user account.

Step 3: Payment.
Log in to the account you just created. ArtCall requires payment before submitting entry details and uploading
images.
      · You can pay using a credit card on this same secure site.
      · You may pay for two entries at once, or submit one at a time.
      · Contact the Exhibition Coordinator, Günther Haidenthaller, vonhaiderthal@gmail.com, if payment by
        check is your only option (December 30 is the deadline for receiving check payments).
      · No entry fee refunds will be issued once payment is received.

Step 4: Input Entry Specifics.
After paying, follow the prompts to input your entry information for title, category, media, size, price, and artist’s
statement. The artist’s statement is optional.
      · If you are entering multiple works for consideration, enter painting details for all entries.
      · Note: All paintings must be for sale; you must list a reasonable price.

Step 5: Image Upload.
Upload your high-quality image(s) from your computer, smart phone, or other personal device.
      · Size criteria will be displayed. If your image does not meet the required specifications (i.e. too large or
        too small), you will receive a notice to make adjustments.
      · Once your image upload finishes, select the blue View Final Submission button at the bottom left of
        the screen, to verify your entry.

Step 6: Verify Entry.
After selecting View Final Submission, you will be taken back to your submission page.
      · If all is well, you will see a small icon-sized view of your painting image with your entry submission.
      · If your image upload was not successful, you will see a warning that no image is attached to your entry.
      · To review your entry details, select the blue icon that looks like a bulleted list.
      · If you need to make any changes, click on the orange Edit icon at the far right column of the entry.

Repeat Steps 2-5 for additional entries, as appropriate.
You will be able to access and make changes to your submissions up until the entry deadline.
      · Once finished, you can verify your entry from your main login page.
      · To later edit your entry or entries, go back to the same website and click the blue Login button.
          o Enter your email and password to open your user account.
          o If you wish to change an entry, select the Edit option to change entry details.
          o If you want to change the image, select the red trashcan option under the image. Then
            upload a new image. Do NOT delete the entire entry (trashcan on the far right).
          o If you inadvertently click the wrong trashcan button, you will be given a warning and
             asked if you wish to continue. Select Cancel.
              To re-enter a deleted submission, you will need to contact the Exhibition Coordinator to
                avoid being charged another entry fee.

Note: If you think you may struggle with either the online entry process and/or need image preparation
assistance, we have a team ready to help! However, your deadline comes a week early. Please be
courteous and plan ahead. Contact the UWS Exhibition Coordinator, Günther Haidenthaller,
vonhaiderthal@gmail.com, before December 15, 2024.

More questions? Contact the Exhibition Coordinator, Günther Haidenthaller, vonhaiderthal@gmail.com.